| June 2007 |
| DATE/TIME | EVENT | INFORMATION |
| June 22, 2007 | Annual Meeting Theme Selection |
2008 Annual Meeting theme selected at Exec Board Meeting |
| July 2007 |
| DATE/TIME | EVENT | INFORMATION |
| July 15, 2007 | Call for Presentations posted on website |
Online Call for Annual Meeting presentations and supporting information posted on website.
Responsible person: A. Dotts |
| November 2007 |
| DATE/TIME | EVENT | INFORMATION |
| November 1, 2007 | Notification Deadline for Online Presentation Proposals |
Deadline to notify online presentation proposal applicants of the decision of whether or not to accept proposal.
Responsible persons: P.Warren/J.Kelly |
| November 30, 2007 | Final Annual Meeting Program Review |
Annual Meeting program presented at Executive Board meeting.
Responsible persons: P.Warren/J.Kelly |
| December 2007 |
| DATE/TIME | EVENT | INFORMATION |
| December 3, 2007 | Final Ann Mtg Program Content Due to Amy |
Completed Annual Meeting program sent to A.Dotts for program development/design.
Content to include: Session times, title, and description (if not provided by speaker via online submission)accompanied by speaker name, title, facility.
Responsible persons: P.Warren/J.Kelly/J.Graff/M.White |
| January 2008 |
| DATE/TIME | EVENT | INFORMATION |
| week of January 21, 2008 | Materials sent to planning committee |
Program, envelopes, stamps, letterhead sent to planning committee for speaker mailing.
Responsible person: A.Dotts |
| week of January 28, 2008 | Speaker Confirmation Packets Sent |
Annual Meeting information sent to confirmed speakers:
* Sample cover letter - specifying any missing speaker info (ie: a/v, etc.) and reminding of 3/7/08 handout deadline.
* Annual Meeting program brochure
Responsible persons: P.Warren, J.Kelly, J.Graff, M.White |
| February 2008 |
| DATE/TIME | EVENT | INFORMATION |
| February 22, 2008 | Speaker Rooming List to Hilton |
Names of qualified speakers requesting overnight hotel accommodations submitted to Hilton Easton.
Responsible person: A.Dotts |
| March 2008 |
| DATE/TIME | EVENT | INFORMATION |
| March 7, 2008 | Speaker Handout Deadline for Inclusion in Annual Meeting Program Materials |
Handout Specs:
1” left margin, title page, pages numbered, not to exceed a TOTAL of 14 pages.
Submit electronic versions to Amy Dotts, email: adotts@aol.com
NOTE: Any speakers not meeting this deadline will be responsible for the printing and cost of providing own handouts. |
| March 7, 2008 | Final a/v requirements due from Annual Meeting speakers |
Online speaker a/v requirement form to be developed.
Responsible person: A.Dotts |
| March 10, 2008 | Deadline for Hilton room specs, menus and a/v |
Sessions will be set classroom (tables/chairs) or banquet (rounds of 10). Notify A.Dotts for special set-up.
Responsible person for notifying Hilton of details: A.Dotts |
| week of March 10, 2008 | Speaker Follow-up |
Counts for each session will be posted this week.
Counts will be updated daily, to be used for speakers bringing own handout materials.
Responsible persons: Planning Committee (speaker followup)
Amy (posting of counts) |
| March 28, 2008 | Volunteer Notebook Stuffing Day |
Meeting notebooks and folder assembly with volunteers at Amy's house.
Responsible person: Amy |
| April 2008 |
| DATE/TIME | EVENT | INFORMATION |
| week of April 14 | Program Evaluations |
Evaluations tallied and summary reported to program planning committees
Responsible person: T. Wood |
| week of April 21, 2008 | Thank you letters sent to speakers |
Responsible Persons: P.Warren, J. Kelly, program planning committees |
| August 2008 |
| DATE/TIME | EVENT | INFORMATION |
| August 30, 2008 | Deadline - Call for Presentations, 2009 Annual Meeting |
Deadline to submit application to speak at the 2009 OHIMA Annual Meeting to be held March 9-11, 2009. VIEW details and application. |
