Ohio Health Information Management Association

The number of delegates for each component state association (CSA) is determined by the total number of voting members as of December 31 of the previous year. Ohio's membership count has always resulted in the maximum allowable delegates by state according to the AHIMA Bylaws which is five. The following are the five delegates representing Ohio for 2008-09:

2nd Year Delegate:

bonnie_hemp@owens.edu

Kathy.Loflin@tri-c.edu

ericasander@hotmail.com

1st Year Delegate:

cjmoore5@sbcglobal.net

mary.dudashwhite@sinclair.edu

Alternates (to step in if any delegate is unable to fulfill duties):

cheryl@phs4you.com

cprice@fillinghome.org

The following is a calendar of activities for the 2008-09 delegate term which will be updated throughout the year as more information becomes available. Communication will also come directly from AHIMA to you about additional events and/or details. Below are links to two important documents to help you in your role as delegate.

AHIMA Standing Rules of the House of Delegates
Delegate Job Description

May 2008
DATE/TIME	EVENT	INFORMATION
May - June, 2008	Make Summer Team Talks Arrangements	All 1st and 2nd year 2008-09 delegates are encouraged to attend AHIMA Team Talks on July 18 at the Wyndham Hotel in Chicago: You need to make own lodging and airfare arrangements. Refer to OHIMA policy on AHIMA Conference Reimbursement. CLICK HERE for meeting details and link to hotel reservations.
June 2008
DATE/TIME	EVENT	INFORMATION
May - June, 2008	Make Summer Team Talks Arrangements	All 1st and 2nd year 2008-09 delegates are encouraged to attend AHIMA Team Talks on July 18 at the Wyndham Hotel in Chicago: You need to make own lodging and airfare arrangements. Refer to OHIMA policy on AHIMA Conference Reimbursement. CLICK HERE for meeting details and link to hotel reservations.
June, 2008	Prepare for New Role as Delegate	1) The State Leader and HOD Community of Practice is the essential communication tool and resource to delegates, http://www.ahima.org/CoP . Visit CoPs weekly, once you take office July 1, 2008. 2. Get notified of messages coming to your Mailbox in the State Leaders/HOD CoP: In your Mailbox, click on the Preferences link. Under New Internal Mail Notification, click yes. A message will be sent to your external box alerting of messages or information.
June, 2008	AHIMA Election Live	A link will appear on the personal page of eligible voters at http://www.ahima.org
June, 2008	AHIMA Environmental Scanning Process	AHIMA/Delegate Work Group aggregates CSA issues and prepare presentation for Summer Team Talks – Link to be provided
July 2008
DATE/TIME	EVENT	INFORMATION
July 10, 2008	New CSA Officers Training/Delegate Orientation Webinar	Visit the State Leader and HOD CoP for details. Registration details will be forwarded at a later date.
July 18, 2008	Summer Team Talks Wyndham Hotel Chicago	Click Here for details.
July 1, 2008	Official Term of Office Begins	For details about the Delegate Policies and Procedures, go to the State Leader and HOD CoP under 'Community Resources', select 'View All' and locate the section entitled Bylaws, Standing Rules, Policies and Procedures. Again, the State Leader and HOD CoP will be a key tool in getting up-to-date information from the Association.
July, 2008	Regional Assignments Made	Delegate Coordinator to assign each delegate a region to discuss the HOD issues at regional meetings or via email blast if no meeting is scheduled.
August 2008
DATE/TIME	EVENT	INFORMATION
August 1, 2008	Communications in preparation for the House of Delegate Meeting In Seattle, WA.	Visit the State Leader and HOD CoP under Community Resources 'House of Delegates Meeting - 2008' Meeting materials will be posted periodically in preparation for the House. Reminder: Set your notification button to receive an immediate e-mail message as meeting materials become available
August, 2008	Meet the 2009 Nominating Committee Candidates	Visit the State Leader and HOD CoP under Community Resources 'Nominating Committee Ballot Candidates 2008'
August-September, 2008	Information Sharing with Regions	Schedule regional meetings to review the information to be discussed at the House of Delegates. Information will also be shared on the OHIMA website and discussions can take place on the Ohio CoP.
September 2008
DATE/TIME	EVENT	INFORMATION
August-September, 2008	Information Sharing with Regions	Schedule regional meetings to review the information to be discussed at the House of Delegates. Information will also be shared on the OHIMA website and discussions can take place on the Ohio CoP.
September 2008	Online Voting - 2009 Nominating Committee	Online voting to take place for the 2009 Nominating Committee. Link to access the ballot for the 2009 Nominating Committee will be e-mailed to Delegates Only secured site.
October 2008
DATE/TIME	EVENT	INFORMATION
September 2008	Online Voting - 2009 Nominating Committee	Online voting to take place for the 2009 Nominating Committee. Link to access the ballot for the 2009 Nominating Committee will be e-mailed to Delegates Only secured site.
Oct. 11, 2008 6:30 PM - 8:00 PM	Volunteer Reception	Sheraton Hotel Seattle, Washington An invitation on where the reception will be held we be sent in early September to all delegates via e-Mail. Please note delegates are automatically welcome to attend the orientation without an invitation.
October 12, 2008	House of Delegates Meeting, Seattle, WA	Sheraton Hotel Seattle, WA Agenda will be posted as it becomes available. Delegate Badges and meeting materials can be picked up at onsite.
October 20, 2008	Communicate HOD outcome to membership	Delegate coordinator to write article for e-newsletter on HOD outcome. Visit the State Leader and HOD CoP 'Community Resources,' House of Delegates Meeting Summary – 2008.
October, 2008	AHIMA Environmental Scanning Process	HOD define action steps for issues through concurrent sessions, summarize/discuss action steps with entire HOD and CSAs develop proposed resolutions