Ohio Health Information Management Association - Exhibit Hall

2009 OHIMA Exhibit Hall

How much does it cost to exhibit?

If signed contract with full payment is postmarked on or before 12-31-08:

Standard:$630.00
Premium (corner booths)*: $655.00

If signed contract with full payment is postmarked after 12-31-08:
Standard: $655.00
Premium (corner booths)*: $680.00

* For 12'x16' Corner Booths (Booths #7 & #54) - add $50.

**Multiple booths will be discounted by 10% starting with the second booth. Payment may be made by check, VISA or MasterCard.

What is included with my booth?

Unless otherwise indicated, all booths are 8' x 10' and include back and side drapes.

A colored 7" x 44" company identification sign.

A 6-foot skirted table, 2 chairs and a wastebasket.

Complimentary 'Meet & Greet Happy Hour' and 'Wine and Cheese Reception' for two representatives per booth.

Complimentary boxed lunches and beverages for two representatives/booth each day if ordered prior to the show.

Evening perimeter security.

All exhibitor areas are carpeted.

Free parking

Electronic database of pre-registrant names and addresses two weeks prior to show to assist with marketing.

Online Vendor Directory listing assessable to the public from the OHIMA website.

Year-round customer service.

How many attendees are expected?

We anticipate over 700 HIM professionals to attend the 3-day show with over half employed in management or consulting positions. View Annual Meeting Attendance statistics.

How do I become an exhibitor at the Trade Show?

Once you have viewed the floorplan and determined which booth space is preferred, fill out an online registration. Once your registration is submitted, you will receive confirmation via email. A payment invoice and exhibitor prospectus containing the contract will be sent to you by mail. Your payment and signed contract must be received in the OHIMA Central Office by October 17, 2008. If payment and contract are not received by this date, the booth(s) you have requested will be released for sale.

When is the deadline to submit an application to exhibit?

There is not an official registration deadline. All space is sold on a "first come, first served" basis until it is sold out. We encourage all exhibitors to turn their registrations in as early as possible to secure the desired booth.

Am I allowed to share booth space with another company?

Only companies that have a legal agreement outside of the event are permitted to share booth space.

Where are the exhibits being held?

Hilton Hotel Columbus
3900 Chagrin Drive
Columbus, OH 43219
614/414-5000

Does the Hilton Hotel offer discount rates?

Yes. Contact the Hilton Hotel directly at 614/414-5000 to reserve the special OHIMA discounted room rate, telling them you are attending the OHIMA Show.

What are the event hours?

Monday, March 9, 2009
Materials, Set-Up & Move-In
6:00 PM - 10:00 PM

Tuesday, March 10, 2009
Show Open 8:00 AM - 9:30 AM
11:15 AM - 5:30 PM

Wednesday, March 11, 2009
Show Open 8:00 AM - 1:00 PM

Tear Down 1:00 PM - 6:00 PM

Can exhibitors attend the educational sessions?

Yes, your exhibitor badge entitles you to sit in on any of the educational sessions at no additional charge. However, for those exhibitors wishing to obtain CEs and program/speaker materials, annual meeting program registration and payment is required for day(s) of attendance.

Are sponsorship/advertising opportunities available?

To discuss specific sponsorship ideas or requests, contact Amy Dotts, Executive Director at adotts@aol.com.

Who do I contact for further information about exhibiting?

Tobi Wood, RN
Director, OHIMA Trade Show
Telephone: (614) 915-1007
E-Mail: tobiwood@columbus.rr.com