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OHIMA Exhibit Hall
 How much does it cost to exhibit?
If signed contract with full payment is postmarked on or before 12-31-11:
Standard: $630.00
Premium (corner booths)*: $655.00
If signed contract with full payment is postmarked after 12-31-11:
Standard: $655.00
Premium (corner booths)*: $680.00
* For 12'x16' Corner Booths (Booths #7 & #54) - add $50.
**Multiple booths will be discounted by 10% starting with the second booth. Payment may be made by check, VISA or MasterCard.
What is included with my booth?
Unless otherwise indicated, all booths inside the exhibit hall are 8' x 10' and booths in the hallway are 6' x10'. All booths include back and side drapes.
A colored 7" x 44" company identification sign.
A 6-foot skirted table, 2 chairs and a wastebasket.
Complimentary boxed lunches and beverages for two representatives/booth each day if ordered prior to the show.
Evening perimeter security.
All exhibitor areas are carpeted.
Free parking
Electronic database of pre-show registrants sent two weeks prior to show to assist with marketing.
Post-show registrant list sent within 1 week of meeting to assist with one-time follow-up.
Online Vendor Directory listing and Product Preview accessible to the public from the OHIMA website.
Year-round customer service.
Who is the General Contractor for the show?
PoSH Event Services is the oficial general contractor for the OHIMA Annual Meeting & Exhibit. You can access the service kit for exhibitors online on our website or through the PoSH website, poshevent.com beginning December 1st.
How many attendees are expected?
We anticipate over 750 HIM and HIT professionals to attend the 3-day show.
View Annual Meeting Attendance statistics.
How do I become an exhibitor at the Trade Show?
Once you have viewed the floorplan and determined which booth space is preferred, fill out an online registration. Once your registration is submitted, you will receive confirmation via email.
When is the deadline to submit an application to exhibit?
There is not an official registration deadline. All space is sold on a "first come, first served" basis until it is sold out. We encourage all exhibitors to turn their registrations in as early as possible to secure the desired booth.
Am I allowed to share booth space with another company?
Only companies that have a legal agreement outside of the event are permitted to share booth space.
Where are the exhibits being held?
Hilton Hotel Columbus
3900 Chagrin Drive
Columbus, OH 43219
614/414-5000
Does the Hilton Hotel offer discount rates?
Yes. Contact the Hilton Hotel directly to reserve the special OHIMA discounted room rate, using the group code HIM
What is the event schedule?
MONDAY, MARCH 26, 2012
4:30 p.m. – 5:45 p.m. Social/Networking – Meet & Greet Happy Hour
6:00 p.m. – 10:00 p.m. EXHIBITOR Set-Up & Move-In
TUESDAY, MARCH 27, 2012
8:00 a.m. – 9:00 a.m. Continental Breakfast in EXHIBIT HALL
9:00 a.m. – 11:30 a.m. Educational Sessions
9:30 a.m. – 11:15 a.m. EXHIBIT HALL Closed
11:30 a.m. – 12:45 p.m. Lunch in EXHIBIT HALL
12:45 p.m. – 2:15 p.m. Breakout Sessions–EXHIBIT HALL open
2:15 p.m. – 2:45 p.m. Break in EXHIBIT HALL
2:45 p.m. – 4:15 p.m. Breakout Sessions–EXHIBIT HALL open
4:15 p.m. – 5:30 p.m. Wine & Cheese Reception/Raffle Drawing in EXHIBIT HALL
WEDNESDAY, MARCH 28, 2012
8:00 a.m. – 9:00 a.m. Continental Breakfast in EXHIBIT HALL
9:00 a.m. – 11:30 a.m. Educational Sessions–EXHIBIT HALL open
10:00 a.m. – 10:30 a.m. Break in EXHIBIT HALL
11:30 a.m. – 1:00 p.m. Lunch & Raffle Drawing in EXHIBIT HALL
1:00 p.m. – 4:00 p.m. Educational Sessions
1:00 p.m. – 5:00 p.m. EXHIBITOR TEAR-DOWN
Are there any other networking opportunities besides to dedicated exhibit hall hours?
The "Exhibitor Meet & Greet" on Monday evening and the "Wine and Cheese Reception" on Tuesday evening provide an opportunity to connect with attendees in a relaxed, social setting while representing your company. Both events will feature complimentary beverages and light hors d'oeuvres.
Can exhibitors attend the educational sessions?
Yes, your exhibitor badge entitles you to sit in on any of the educational sessions at no additional charge. However, for those exhibitors wishing to obtain CEs and a notebook of program/speaker materials, annual meeting program registration and payment is required for day(s) of attendance.
Are sponsorship/advertising opportunities available?
Our sponsorship program has been designed to maximize your marketing opportunities and increase brand awareness and recognition for your company. Sponsorships of $300 or more increase your visibility to Ohio's 3000 health information management professionals and reinforces your presence to our 750 program attendees. To discuss sponsorship opportunities, please contact Amy Dotts, Director of Meetings.
What types of products/services might I expect to see displayed in the exhibit hall?
•Accreditation/Certification
•Associations
•Chargemaster Systems/Services
•Chart Products
•Chart Tracking Systems
•Clinical Information Systems
•Coding Products
•Coding Services
•Coding Software
•Compliance
•Consulting
•Data Management Systems/Services
•Deficiency Systems
•Dictation Products/Services
•Digital/Voice Systems
•Disclosure Systems/Services
•Document Management
•Electronic Health Record Systems/Services
•Filing Equipment/Services
•ICD-10
•Imaging Solutions
•Interim/Contract Management
•Master Patient Index Systems/Services
•Microfilm Supplies/Equipment
•Office Equipment/Furniture
•Outsourcing
•Patient Tracking System
•Personal Health Record
•Privacy Solutions
•Professional Services
•Publisher/Publications
•Quality Management Systems/Services
•Recruitment/Job Placement
•Registry Software and Products
•Reimbursement Services
•Release of Information Services
•Security Solutions
•Software/Software Development
•Training/Education
•Transcription Products/Services
•Utilization Management Software/Services
•Web-based Applications
Who do I contact for further information about exhibiting?
Tobi Wood, RN
Director, OHIMA Trade Show
Telephone: (614) 915-1007
E-Mail: exhibitinfo@ohima.org
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